Work Baby Showers - What's Appropriate and How to Throw One (2023)

Your co-worker is expecting. Everyone is buzzing about a baby shower. You’re in charge of arranging the perfect party.

Stressful? Not anymore! Our work baby shower ideas will make your job easy.

This guide covers ideas and etiquette for a work baby shower. Soon, you’ll be ready to throw the best baby bash your office has ever seen!

Are Baby Showers at Work Appropriate?

Usually, work baby showers are a great morale booster and an opportunity for co-workers to celebrate together. Most people love a good party! That said, sometimes a work baby shower is not a good fit.

As you consider whether a baby shower is appropriate for your workplace, consider these questions:

  • Do your co-workers generally get along well?
  • Can everyone be included in the celebration?
  • Will the majority of your co-workers be excited to participate?
  • Does a baby shower fit with your work culture?
  • Are there rules that allow office events?

If you answered yes to these questions, then a work baby shower is a great idea!

Read: How to Host a Fantastic Work Baby Shower Using Webbabyshower

Now let’s consider colleagues who think that the office isn’t the right atmosphere for this event. They may feel that baby showers are personal celebrations that should be hosted by family and friends. Even if you disagree with this opinion, you should take it into account as you consider the baby shower.

A great alternative to an office baby shower is a virtual one, as these offer maximum flexibility. You can celebrate with in-office employees, as well as those working remotely. You can schedule the event for any time, any day, and everyone can be included. Overall, virtual showers are a simple, low-pressure way to say congratulations.

Work Baby Showers - What's Appropriate and How to Throw One (1)

Have a Virtual Baby Shower to Accommodate Everyone

Is your management team worried that a baby shower will be a distraction or exclude certain employees? Then they’ll probably love the option of a virtual baby shower.

Using a company like WebBabyShower, you can create an event that isn’t time-sensitive, so coworkers can check out the party whenever they have availability and not when they’re in the middle of a big project. They can join the fun from home or from any office location. Everyone can easily participate!

When they have time to join the party, they can leave a nice message for the expecting parents in the virtual guestbook, play a virtual party game, or look at the registry.

(Video) How To Throw A Virtual Baby Shower (Pandemic Baby Shower)

Your colleagues will be totally free to enjoy the baby shower without stressful office deadlines or work tasks.

WebBabyShower makes setting up your virtual baby shower quick and easy by providing invitations, a customizable website, games, and more. You’ll love all the options offered!

Throw a Virtual Baby Shower so Everyone Can Celebrate!

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How to Throw a Baby Shower in an Office

Now onto throwing the party — what do you do for an office baby shower? Here are a few tips:

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  • Decorate: It’s always nice to decorate for a party! But, since you’re in a place of business, keep things professional — always ask about office policies for parties before you start buying confetti and glitter. You’ll most likely be allowed to add a few things to the room where the event will occur.If that’s the case, go ahead with some balloons, a banner, and maybe a few other items — just don’t take over the whole office with streamers.
  • Give Notice: Let co-workers know about the party ahead of time, so they can mark their calendars. If someone can’t make it, be understanding and save them a piece of cake. Remember, your office is first and foremost the place where you work.
  • Stay Organized: Plan the event with the intention of keeping the baby shower short and simple. Ensure you start on time and keep things moving so no one feels that they’re wasting hours at the party. If there’s a card to sign, let everyone know right away or pass it around before the event. As the host, it’s your job to make sure that everyone knows what to expect.
  • Kindly Remind People: Since colleagues tend to have a lot on their minds at the office, take the time to kindly remind those who’ve RSVP’d their commitment to come to the baby shower. A friendly email the day before that includes the time and location works great!
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Etiquette Around a Work Baby Shower

If your co-workers feel required to attend the shower or purchase a gift, they can quickly become uncomfortable. You don’t want to cause office drama or damage work relationships. So, be inclusive and sensitive to anyone who may or may not want to stop by.

You could also run into a scenario where one or two co-workers always feel like they must plan everything. Perhaps it’s an unspoken thing they’ve always done, and so now they feel exhausted by the idea of hosting. Taking turns planning any office events prior to yours can help avoid this burnout.

One way is to set up an office calendar or dry-erase board with a list of important upcoming milestones like birthdays and pregnancy due dates, so long as people are comfortable sharing this information. That way, everyone knows about these special days and can talk over who should plan each party.

As with any work parties, keep it low-key. Aim for a casual approach that allows people to give gifts without any pressure, and don’t plan too many activities.


You can also keep the baby shower short. Allowing co-workers to join for a 10–15 minute event keeps things light and breezy. It’s enough time to congratulate the new mom or dad, have a piece of cake, and mingle for a bit. Keeping the party short also means that you don’t take up too much valuable time in the workday when people have projects to complete.

Alternatively, set up a decorated table in a common area with cake and a card from the group for everyone to sign as they go about their workday.

Work Baby Showers - What's Appropriate and How to Throw One (4)

When you use WebBabyShower, guests can check in any time they want, so even if they’re busy, they won’t miss all the fun. With a laid-back approach, colleagues won’t worry about being uncomfortable or not being able to attend due to a last-minute meeting.

How Will Guests RSVP?

As you consider your ideas for the baby shower, be sure to plan the invitations and RSVP instructions carefully.

Email is the #1 preferred communication format in modern business, so an email invitation is easiest for both the party planner and the party guests.

Using a platform like WebBabyShower, you can create a beautiful and themed work baby shower invitation. And, the best part of the WebBabyShower invite is the built-in RSVP function to help you gather and organize responses quickly!

Regardless of how you distribute the invitations, include clear instructions on how to RSVP, and remember it’s okay if some people are unable to attend.

Should You Throw a Large Co-Ed Work Baby Shower?

Deciding whether or not to host a co-ed shower depends on your workplace culture and the preferences of your colleagues.

You’ll encounter those who are excited to participate and those who might not be.

There may be men and women at your workplace who are child-free and don’t want to be obligated to attend a baby shower. Or, there may be some men who wish to attend, but feel like they can’t due to typical baby shower traditions.

Another thought is that — if you work at a large company — there could be multiple baby showers in a year. It could prove too much even for those who want to be part of the event, leading to burnout.

Consider making the baby shower more inclusive by including all your colleagues. This isn’t too much of a stretch, as most people prefer an inclusive baby shower and modern baby shower etiquette has evolved.

(Video) How to Throw the Ultimate Baby Shower!

Fathers-to-be deserve to be congratulated, as well, and they may want a party at their workplace to celebrate their growing family!

If some colleagues or co-workers don’t want to join the party, or if there are people who won’t be able to attend, be understanding. A virtual baby shower can be an excellent solution to this issue. You can include everyone who wants to be part of the event without making colleagues who’d rather not participate feel awkward.

Work Baby Showers - What's Appropriate and How to Throw One (5)

How Much Do You Spend on a Baby Shower at Work?

When money is involved, feelings can run high. To keep everyone happy, follow these basic guidelines:

  • People who are not attending the shower might not want to contribute money or a gift. That’s okay.
  • People who are attending the shower may have personal reasons for not giving money or a gift. That’s okay, too.
  • Consider setting up a chip-in system in which everyone gives the amount they can afford. You can provide a recommended range ($5 to $25) while also telling guests that contributions are optional.
  • Keep in mind that most people say $25 is the maximum amount to spend for a colleague’s baby shower present. This works as a good maximum amount for each person to give towards a group gift as well.

Ideas for Having a Fantastic Baby Shower at Work

If you are hosting a baby shower at your workplace, these ideas will help you throw a fun, memorable event!

Office Potluck

Everyone loves a good potluck lunch! An office potluck is a tasty way to celebrate the mother-be and her new baby. Plus, it gives your work team a chance to show off hidden culinary talents!

Before planning the big celebratory meal, check with your managers. There may be special rules in place regarding food at the office. Plus, it’s always a good idea to get a managerial blessing before planning a work-related event.

Once you’re in the clear, spread the word by inviting your co-workers to bring food and enjoy lunch. Be sure to set up a sign up sheet where guests can write down the dish they plan to bring.

Keep the party stress-free by giving plenty of food sign-up suggestions. Encourage your guests to bring homemade recipes, store-bought favorites, or even an ordered pizza. Oh, and don’t forget the dessert! Lots of dessert means lots of happy party goers!

Lunch at a Local Restaurant

Make your celebration extra special by arranging lunch at a local restaurant. Most people love an excuse to get out of the office and enjoy a change of scenery.

As you choose a restaurant for the shower, paying attention to certain details increases the chances that your baby shower will be a homerun for the whole office:

  • Can the restaurant accommodate large groups or small groups?
  • Does the restaurant have a wide range of menu options with dietary choices like gluten free, vegan, nut allergies, etc?
  • Are there added fees for parties or large groups?

A restaurant baby shower has a lot of perks, including more flexibility with food choices, minimal planning, and no clean-up.

If you decide to plan a lunch outing for your work baby shower, consider asking everyone to pool their funds into one large item or generous gift card to the parent-to-be. This avoids the hassle of bringing gifts back-and-forth from the restaurant. Plus, the guest of honor will be thrilled to receive a big exciting gift!

(Video) How To Throw A Modern-Day Baby Shower | Momsplained | Scary Mommy

Smart Food Choices for Your Office Baby Shower

Perhaps you plan to organize a traditional baby shower for your office with food, games, and mingling.

When planning the menu, reflect on your guests and your venue. Then decide:

  • How will the food be transported to the office or to the event location?
  • Will you be able to keep foods at certain temperatures?
  • Do any co-workers have dietary restrictions?
  • What are the favorite foods of the parent-to-be?

Once you’ve evaluated these questions, you can decide on the food that will be suitable for your group, location, and event timing.

If your mind is stuck on empty and you can’t think of any creative food ideas, check out our recommended baby shower recipes. This list includes simple grab-and-go options like banana coconut muffins, as well as more formal dining choices like feta, sun-dried tomatoes, and basil frittata.

Ideas for Work-Appropriate Games

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Break up the workday monotony with an office baby shower that’s packed with fun and engaging games. Baby shower games can liven up your event, but make sure they’re suitable for the workplace.

As you choose the party entertainment, pick inclusive games that everyone can enjoy. All of your guests will want to join in — regardless of gender, age, child/no child status, and so on. Games like “Baby Animals” is pretty safe for a work environment, and can keep things light and fun. Everyone loves baby animals!

Planning a virtual work baby shower? You can (and should!) play games. No need to stress the virtual format — there are easy and free options, designed specifically for web conferences like Zoom or Google Meet.

Then look at perking up your party with exciting prizes (which can be something as simple and small as candy!). Before each game, show off your rewards for the winners — your group will grow more competitive by the minute, and everyone will get engaged in the event!

Perfect Gift Ideas for the Parent-to-Be

Having everyone in the office sign a greeting card is standard procedure, and you can go above and beyond with a thoughtful gift. An impressive present is the perfect way to make your work baby shower extra special for the parent-to-be.

So, how can you find a knock-your-socks-off gift for the future mom and dad? These 21 proven baby shower gift ideas will help you find a fabulous present quickly and easily.

Final Thoughts

Your work baby shower is a unique and special event. It gives your team the chance to connect and celebrate something bigger and more important than your day-to-day business: a new little person coming into the world!

Although the parent-to-be will probably be thrilled to have your support, you still need to consider your workplace rules, culture, and etiquette. There are many different opinions about work baby showers, so consider your colleagues’ viewpoints before planning.

(Video) 10 Tips To Throwing A Virtual Baby Shower

Better yet, avoid the challenges that accompany an in-person work event by opting for a virtual baby shower through WebBabyShower.

Explore our platform and ask us how others have used WebBabyShower to create the perfect work event!


How much should you give for a coworkers baby shower? ›

Typically, you can expect to spend $25-$50 on a baby shower gift for a coworker. If you work in a larger organization, smaller gifts are more common, while in smaller organizations people may spend more on gifts. In a work setting, it is also common for coworkers to get together and organize a group baby shower gift.

What is proper etiquette for who throws a baby shower? ›

Most baby showers should be hosted by a sister, mother, mother-in-law, or close friend. Baby showers were traditionally thrown by family members who weren't close with the parents-to-be, to avoid the assumption that close family members wanted to collect gifts for themselves.

When should you host a coworker baby shower? ›

However, for a workplace shower it is common to host on the mom's last day before starting her maternity leave or when she returns to work after the baby has been born. Ask the parent-to-be when would be a good time for them. Make sure the space you want is available.

Do you play games at a work baby shower? ›

Work baby showers don't typically include games, but it's fine to include an activity or two! If you're trying to squeeze your party over the lunch hour, you'll definitely want to keep them short and simple.

Do you invite coworkers to baby shower? ›

If you work in a large office, the proper etiquette is to invite those people who really are friends as well as colleagues. You don't have to include everyone from your department but, as in the above example, be considerate of your immediate co-workers.

Who should not throw a baby shower? ›

It is considered inappropriate for you or your spouse to throw the baby shower. It is considered rude to ask someone to throw you a baby shower. Typically a close friend or one of the grandmas-to-be will throw a baby shower. It is acceptable to have a sister or other family member throw the baby shower.

Do you put who is hosting a baby shower? ›

#1 Who should host the baby shower? Traditional: Rules say that a close family member or friend must be the baby shower host.

What should you not say at a baby shower game? ›

Don't Say Baby
  • Provide enough pins so that each one of your guests will have one when they arrive.
  • Each guest will grab 1 pin and put it onto their shirt.
  • Anytime a guest says “baby”, their pins can be stolen.
  • The guest with the highest number of pins at the end of the baby shower wins!

What are good baby shower questions? ›

Sample Baby Shower Trivia Questions
  • What is the exact due date for the baby?
  • How did the expecting couple meet?
  • What are they considering naming the baby?
  • What is the color they picked for the baby's room?
  • Where did each parent-to-be grow up?
  • What did mom crave during the pregnancy?
3 Nov 2020

How much do you give for a baby shower employee? ›

For coworkers or acquaintances, people tend to spend around $30 to $50. For friends or distant relatives, many people spend between $50 and $100. For close friends or family members, most people spend between $100 and $200 or more.

How do you thank a coworker for a baby shower? ›

Baby shower thank you wording for coworkers:

Thank you for making this transition so seamless for me, my family, and my career. Thank you for the lovely gift; it was a special surprise! I'm so excited to continue my streak of organizing memories, only this time with my new little one.

Is it tacky to throw yourself a baby shower? ›

If you've thought about throwing your own baby shower, you should know it is completely okay to host your own (and lots of people do). Today, more and more parents-to-be are hosting their own showers. It's more common than you'd think, and it's not the social faux pas it may have been in the past.

How much should you spend on throwing a baby shower? ›

An in-person baby shower's average cost can range anywhere between $100-1000, and a virtual shower averages about $20 to $200. Still, it largely depends on the venue, the number of guests in attendance, and what choices you make with things like party favors or prizes.

Why can't you cross your legs at a baby shower? ›

Your blood pressure will rise

For the baby, there is a chance of the child being born earlier, placental abruption (which affects the flow of oxygen and nutrients to the baby), and delivery by C-section. That is why you may be told not to cross your legs when you are having your baby shower.

Who usually pays for a baby shower? ›

The hostess traditionally pays for the baby shower and its associated costs. However, the hostess can divide up the responsibility and costs by asking a few close family members or friends to co-host. This helps to reduce the overall expense and alleviates some of the financial obligation of hosting a baby shower.

What is the best time to throw a baby shower? ›

When should you plan a baby shower? Baby showers are typically held four to six weeks before the baby's due date—late enough that the pregnancy is well along, but likely early enough to avoid the baby arriving beforehand and disrupting the party plans. However, some people prefer to have a shower after the delivery.

What time should a baby shower start? ›

The classic time to host a baby shower is lunchtime, but recently tradition has given way to several different options. Some women prefer a slightly earlier time to celebrate and enjoy hosting a brunch. Others loved hosting a 'happy hour' shower with plenty of baby-themed mocktails at sunset.

How do you keep guests entertained at a baby shower? ›

3 Ways to Keep Guests Entertained at a Baby Shower
  1. Personalized Onesies. Stock your baby's closet with some personalized onesies! ...
  2. Handmade Books. If creating your own design is a little too crafty for your group, consider opting for coloring sheets instead (we won't judge if you go outside the lines). ...
  3. Name Coloring Sheet.
29 Jan 2018

How long should a baby shower party be? ›

The typical amount of time for a baby shower to last is about two hours. That gives your guests plenty of time to eat or snack, chat with the mom-to-be, play games (if you're offering games), and watch the mom-to-be open her gifts.

How many people should you invite to a baby shower? ›

Suppose you want to know what the averages are. In that case, a typical number of guests for a shower will usually fall between 20 and 50. You may choose to host more than one event or get everyone together at the same time. Whatever works best for the guest of honor and the host.

What are baby shower traditions? ›

Guests bring small gifts for the expectant mother. Typical gifts related to babies include diapers, blankets, baby bottles, clothes, and toys. It is common to open gifts during the party; sometimes the host will make a game of opening gifts.

How many games should a baby shower have? ›

Usually, two to four games are enough for a baby shower—especially if you have a lot of guests. Plus, you need to save time for eating and opening gifts.

What do men do during a baby shower? ›

What Do Guys Do During a Baby Shower? Guys do the same things when they go to baby showers that women do! That is, they celebrate the mom or couple, bring gifts, and enjoy the food and entertainment.

What do men do instead of a baby shower? ›

A Dadchelor party, otherwise referred to as a Man Shower or a baby stag, is a party that is similar to a baby shower, but instead of being held for the mother-to-be, it is held for the father-to-be.

Should alcohol be served at a baby shower? ›

It's not uncommon for light alcoholic beverages to be served at a baby shower. After all, often guests at a baby shower may be meeting one another for the first time, and a little alcohol can help people open up. But a baby shower drink is not a reason to over-indulge.

Do you eat first or play games first at a baby shower? ›

A typical baby shower lasts about 2-3 hours. As guests arrive, they are offered food and drinks and they mingle. Once all of the guests have arrived and had a chance to enjoy food and drink, about 30-45 minutes into the shower, the games begin.

What should I serve at a 2pm baby shower? ›

Food to Serve for an Afternoon Baby Shower
  • Light Snacks. Cheese and crackers platter. Light snacks should include a variety of foods that are easy for guests to consume. ...
  • Heavy Snacks or Light Meals. Sandwich platter. ...
  • Beverages. Iced tea. ...
  • Dessert. Cupcakes.

Do you ask for gifts at a baby shower? ›

Traditional etiquette says that asking for cash gifts for a baby shower isn't proper. However, in the scheme of things, that doesn't make much sense. Gifts given at baby showers are there to help the parents prepare to care for their coming children.

How much should you give for an office baby shower gift? ›

The general rule of thumb is firstly that you should give what you are comfortable giving and be mindful in giving gifts that the recipient will use and appreciate. As to how much, the suggested amount to spend is around $25-30 for a colleague.

How much cash do you give for a baby shower? ›

Average gifts from family members range from $50 to $200. A cousin might spend $50, while a grandma or close Aunt might aim for a higher priced gift. If it's a really close friend, your budget might hover around $100.

How much money should you give at a baby shower? ›

A typical spend (for most people) is anywhere from $30 to $100 on baby shower gifts. If asking either directly or subtly for actual cash isn't your cup of tea then there are other things you can do. A monetary present can be a gift card, charity donation, or starting a fund.

How much is appropriate gift for coworker? ›

The price limit for gifts is usually set between $20-$50, but it varies between workplaces. During a gift-giving holiday or birthday, a flyer will be passed around to explain the price limit and which presents are appropriate.

How do you host a baby shower at the office? ›

As with any work parties, keep it low-key. Aim for a casual approach that allows people to give gifts without any pressure, and don't plan too many activities. You can also keep the baby shower short. Allowing co-workers to join for a 10–15 minute event keeps things light and breezy.

Is a $25 gift card too cheap? ›

For co-workers, casual friends and your children's teachers, stay in the $10 to $20 range. Gift cards for close friends and family members can range from $25 to $100. When you're selecting a gift card for a spouse, parent or someone else who's very special, choose a card worth $75 or more.

Which gift is best for baby shower? ›

The Best Baby Shower Gift Ideas
  • 1) Handmade Art. Create your own piece of artwork to match the baby's nursery! ...
  • 2) Crib Mattress. A good night of sleep is priceless. ...
  • 3) Monogrammed Burp Cloths. ...
  • 4) Basket Of Baby-Proofing Necessities. ...
  • 5) Mattress Pad. ...
  • 6) Monthly Milestone Blanket. ...
  • 7) Rocking Chair. ...
  • 8) Stack Of Books.

Do you wrap baby shower gifts? ›

You can skip wrapping it, a handwritten card, and bows, but if one thing is essential it's the gift receipt! There's a lot of options out there in terms of stores on where to find baby gear, so do your new mom friend a favor and let her make it easy to return or exchange your gift.

Do you pay for everyone at a baby shower? ›

The traditional idea is that the mother (or father) don't organise and pay for their own baby shower. The thought behind it is that the parents community 'shower' them with gifts and support, and so generally, the shower is organised and paid for by someone other than the expectant parents.

Do you get a gift for the person throwing your baby shower? ›

While a hostess gift is not a necessity, but it is certainly a very kind gesture. Even though a baby shower is given out of the goodness of one's heart, a baby shower hostess gift just says, "Thank you." If someone throws you a surprise baby shower, you are not expected to have a hostess gift immediately.

How do you play the diaper raffle game? ›

A diaper raffle is a baby shower activity where instead of a gift registry, guests are invited to participate in a game where they exchange packs of diapers for a chance to win a prize. When guests arrive, they will be awarded a raffle ticket for each pack of diapers they bring to the shower.

How do you ask for diapers instead of gifts? ›

Diaper Raffle Invitation Wording #1:

We have just one request, we hope isn't too hard. Please bring a pack of diapers instead of a card. You will be entered for a grand prize! Then mom and dad will be ready when the baby arrives.

What do you put in a gift basket for a coworker? ›

Here are a few ideas of what can be included in a memorable employee gift basket:
  • Items with company logo such as t-shirts, mugs, etc.
  • Small batch or sampler packs of alcoholic gift beverages.
  • Tasty gourmet food gifts.
  • Handcrafted bath and body items.
26 Apr 2022

Who should you give gifts to at work? ›

Give Down, Not Up

The guru of workplace rules, Alison Green (founder of the Ask a Manager website), suggests that gift giving should flow down the chain of command, not up. That means it's acceptable for managers to give to their subordinates, but that staff members should not give to their bosses.

How do you give gifts at work? ›

A reliable rule of thumb regarding workplace gift giving: Gifts should flow down the supervisory reporting line, not upward. Thus, a boss or manager may give presents to direct reports, and employees can laterally exchange gifts with each other. But employees shouldn't typically give gifts to supervisors.


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