Baby Shower Checklist - Planning Made Easy | Pampers (2023)

Are you the thoughtful and gracious friend or family member who is hosting a baby shower (for a very lucky mom-to-be)? If you are, this baby shower checklist can help you plan a special shower that runs so smoothly that even you, the host, can relax and enjoy it.

The secret to throwing a successful baby shower is to plan ahead. So, once you've read our guide on how to plan a baby shower, just work your way through this baby shower checklist, and you'll be set to host a lovely shower.

For Starters

  • Decide on a budget for the baby shower, which may depend on whether anyone is co-hosting and/or contributing to the costs.

  • Consult the mom-to-be to choose a date. Keep in mind whether that date is good for the most important guests (like close family members and best friends) as well.

  • Compose a guest list in close consultation with the mom-to-be. Make sure you have each guest's full name and address.

  • Start an RSVP list so you can collect the RSVPs as you get them.

  • Pick a baby shower theme, as this could influence many party-planning decisions. If you're stuck for ideas, these suggestions for baby shower themes for girlsandboysmight get your creative juices flowing!


  • Select a location. You can host a baby shower almost anywhere you want — a restaurant, a tea parlor, a park, the beach, a sports venue, or, of course, your home.

  • Book the venue or make a table reservation (if needed).


  • If there is a baby shower gift registry created by the mom-to-be, it's a good idea to state where it is in the invitation. Ask the mom-to-be for this information before you finalize the invitation, because your guests will be looking for gift ideas. To help the mom-to-be build the perfect registry, you could also suggest she use our handy baby shower registry checklist.

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  • Now that you have the guest list, theme, location, and registry taken care of, it's time to design the baby shower invitations. There are lots of options for the invitation, depending on whether you want to go for something classic, quick, or easy:

    • There are many online sites that can help you easily put together an e-invite to send out invitations instantly via email.

    • If you have time, you can even create a mini website, and send guests an email with the link so they can access it. There are lots of free and easy website builders that can help. A personalized website can help set the tone for the event through its design, and it can have information about the location, anything special the guests should bring, and registry details all in one spot.

    • If all of your guests are on Facebook, you can create an event there. It's an easy way to track RSVPs and to post updates about the shower.

    • The most elegant and classic solution is to send paper invitations. You can either create a design one on your laptop and get them professionally printed, or do your own printing, or buy pre-printed invites that you can fill in. Don't forget matching envelopes and special stamps for a nice touch.

  • Send the invitations about four to six weeks in advance of the shower.

  • Follow up the invites with a phone call or message, just in case any of the invitations get lost.

Food and Beverages

  • Select the type of refreshments or meal you'd like to serve. This could be a brunch, lunch, afternoon tea, or simply a spread of sweets.

  • Plan the menu and organize the food; you may hire a professional caterer, or take care of this yourself. Alternatively, consider asking each guest to bring a dish to share. If any of the guests has a special dietary requirement, remember to factor this in when deciding on food.

  • A baby shower cake is a baby shower staple. Consider the theme of the shower, and then choose cupcakes or a cake in a beautiful, matching design.


  • Don't forget drinks! Consider a range of beverages like coffee, tea, punch, and soda.

  • If the party will be at a home, remember to get some bags of ice so that beverages can be kept cool.



(Video) baby shower checklist

  • Select decorations for walls, tables, and the yard. Decorations could include balloons, candles, lights, streamers, lanterns, pennant banners, cut-out letters spelling “Welcome,” table centerpieces, and more.

  • If you'd like floral decorations but don't want to pick and create your own, order the flowers (you may want to include a corsage for the mom-to-be) and arrange for them to be picked up or delivered on the morning of the shower.

  • Design and print place cards, if you're having them.

Games and Activities

  • Choose which, if any, baby shower gamesyou'll play.

  • Gather all the supplies you'll need for these games — and don't forget the prizes!

Party Favors and Thank You Notes

  • Party favors are a nice touch to say “thank you for coming” to all your baby shower guests. You, as the host, should gift the favor to each guest as they leave. Favor ideas can include a photo frame, a baby-themed soap, or a beautiful candle.

  • If gifts are being opened at the party, work with the mom-to-be to help her keep track of which guest has given which gift. That way, she can write personal notes thanking guests for their presence and gifts.


  • Background music can help set the tone, so decide on what kind of baby shower music you'd like.

  • If you're going to play music from your phone, tablet, or laptop, remember to set up speakers. Or you can book live music if you'd like something more elaborate.

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  • The mom-to-be will appreciate having photos and videos of her baby shower, so have one of the hosts or guests assigned to making sure lots of photos are taken.

  • Many of your guests will also take photos on their phones. Ask someone to be in charge of organizing everyone to upload their favorite pictures to a photo-sharing site (some digital invitation services even have a photo sharing option), or to share them on social media.

  • You or someone else might be thinking of putting together a photo book for the mom-to-be, so having all of these images to choose from will be a great help.


  • It's a good idea to have garbage bags and recycling bins readily available, and lots of paper towels on hand for quick cleanups.

  • Have plenty of toilet paper, hand towels, and nice soap for the guest bathroom.


  • Don't forget your baby present for the mom-to-be!

Little Extras

  • Help make the mom-to-be comfortable on the day by having a special chair and pillows for her (especially if she's in the third trimester). Organize her transportation to and from the shower.

  • A memory book is a great keepsake for the mom-to-be. Ask guests to fill it with the best baby advice they ever received, the most important thing they know about babies, or whatever best wishes are in their heart.

Now that you've worked your way through this baby shower checklist, check out this baby shower planning guide for even more baby shower themes, decoration tips, and fun baby shower game ideas, designed to help the host arrange a great baby shower.

(Video) Planning A Baby Shower| Tips and Tricks To Make It Easy!

The baby shower you'll be hosting is a fantastic way of celebrating the pregnancy and helping to make sure that everything the new baby needs is ready in time for the big day. But the gifts don't have to stop coming when it's over. If the mom-to-be downloads the Pampers Club app, she’ll be able to get rewards for her purchases of diapers and wipes, such as gifts, cash back, and coupons.


What are the most important parts of planning a baby shower? ›

The Ultimate Checklist For Planning A Baby Shower
  • Set a budget & date.
  • Find a relaxing venue.
  • Prepare a guest list.
  • Choose a fun theme.
  • Send out invitations.
  • Plan the menu & drinks.
  • Order a scrumptious cake.
  • Think about games & goody bags.
15 Sept 2021

How do you plan a lowkey baby shower? ›

So, in order to throw a low-key baby shower celebration with minimal prep, I recommend the following:
  1. Don't go too crazy on decor.
  2. Definitely have snacks & a mock-tail (with the option of adding alcohol!)
  3. Have some kind of fun, optional activity.
27 Sept 2018

What should you not forget for a baby shower? ›

10 Things Most Moms Forget When Planning A Baby Shower
  • 10/10 A Detailed Guest List.
  • 9/10 The Perfect Date & Location.
  • 8/10 An Easy-To-Access Registry.
  • 7/10 Exciting Games.
  • 6/10 A Smart Process.
  • 5/10 The Perfect Seat.
  • 4/10 Sweets & Treats.
  • 3/10 Host Gifts.
29 Jun 2019

What food is usually served at a baby shower? ›

Here are some fun things that you can serve: Finger sandwiches (pimento, turkey, Benedictine, ham, chicken salad, etc.) Fresh vegetables with dips. Apples with caramel sauce for dipping.

Who is supposed to pay for a baby shower? ›

The hostess traditionally pays for the baby shower and its associated costs. However, the hostess can divide up the responsibility and costs by asking a few close family members or friends to co-host. This helps to reduce the overall expense and alleviates some of the financial obligation of hosting a baby shower.

Who should host a first baby shower? ›

Most baby showers should be hosted by a sister, mother, mother-in-law, or close friend. Baby showers were traditionally thrown by family members who weren't close with the parents-to-be, to avoid the assumption that close family members wanted to collect gifts for themselves.

What do moms need the most baby shower? ›

The mother-to-be will appreciate a tech present for any mom that is both practical and functional at her baby shower.
  • Swaddle Blanket. Swaddle blanket for baby shower gift. ...
  • Baby Advanced Carrier. ...
  • Cozy Baby Booties. ...
  • Nursing Pillow. ...
  • Baby Bath Set. ...
  • Baby Diaper Caddy. ...
  • Bottle and Food Warmer.
18 Apr 2022

What are the rules of a baby shower? ›

A typical baby shower includes playing games, watching the mother-to-be open gifts, eating, and drinking. However, games aren't a must. Some baby shower hosts and hostesses are foregoing the typical games in favor of other activities. Ask the expecting mother what she thinks about games and what she would like to do!

How many guests is normal for a baby shower? ›

How Many People Should Attend a Baby Shower. Every baby shower is different, but most ladies agree that 15 to 30 is the perfect number of ladies at a typical baby shower or about 30-40 for a coed. These numbers change depending on the size of the family, number of friends, and even work colleagues involved.

How do you keep guests entertained at a baby shower? ›

3 Ways to Keep Guests Entertained at a Baby Shower
  1. Personalized Onesies. Stock your baby's closet with some personalized onesies! ...
  2. Handmade Books. If creating your own design is a little too crafty for your group, consider opting for coloring sheets instead (we won't judge if you go outside the lines). ...
  3. Name Coloring Sheet.
29 Jan 2018

Should alcohol be served at a baby shower? ›

It's not uncommon for light alcoholic beverages to be served at a baby shower. After all, often guests at a baby shower may be meeting one another for the first time, and a little alcohol can help people open up. But a baby shower drink is not a reason to over-indulge.

Do gifts have to be opened at baby shower? ›

As much as guests would love for the mom-to-be to open their gifts, proper etiquette is respecting her wishes and not asking her to open the presents during the shower. Once one gift is opened, a chain reaction will start and everyone will want theirs opened too.

Who should not host a baby shower? ›

It is considered inappropriate for you or your spouse to throw the baby shower. It is considered rude to ask someone to throw you a baby shower. Typically a close friend or one of the grandmas-to-be will throw a baby shower. It is acceptable to have a sister or other family member throw the baby shower.

What drinks do you serve at a baby shower? ›

17 Festive, Non-Alcoholic Drinks For A Baby Shower
  • 01 of 17. Ginger-Orange Mocktails. Jennifer Davick. ...
  • 02 of 17. Sparkling Cherry Limeade. ...
  • 03 of 17. Lemon-Basil Spritzer. ...
  • 04 of 17. Classic Sweet Tea. ...
  • 05 of 17. Strawberry-Mint Tea. ...
  • 06 of 17. Lemonade Iced Tea. ...
  • 07 of 17. Bourbon-Peach Iced Tea. ...
  • 08 of 17. Berry Splash.

What sandwiches are good for a baby shower? ›

Baby shower sandwiches
  • Mexican Chicken Pinwheels. ...
  • Taco Pinwheels. ...
  • Pizza Rolls. ...
  • Tortilla Ham & Cheese Pinwheels {Potluck Sunday} ...
  • Mini Pinwheel Sandwiches. ...
  • Texas Sushi Pinwheels Recipe: Appetizers In Under 10 Minutes. ...
  • 23 Pinwheel Snacks That Taste As Good As They Look. ...
  • Southwest Chicken Tortilla Pinwheels.

Does the father normally attend the baby shower? ›

While traditional baby showers consist of women only, co-ed baby showers are becoming more and more common. However, if you're looking to throw a traditional baby shower and still have the dad-to-be attend, this is completely acceptable and appropriate as most dad-to-be's will want to thank guests before they leave.

Can a mom throw a baby shower for her daughter? ›

Because gifts are central to showers, having a member of the honoree's (or husband's) immediate family host appeared self-serving. Today it is appropriate for anyone to host a baby shower, as long as there's a legitimate reason.

How much does a baby shower normally cost? ›

How Much Does the Average Baby Shower Cost? An in-person baby shower's average cost can range anywhere between $100-1000, and a virtual shower averages about $20 to $200. Still, it largely depends on the venue, the number of guests in attendance, and what choices you make with things like party favors or prizes.

What time of day are baby showers usually held? ›

The classic time to host a baby shower is lunchtime, but recently tradition has given way to several different options. Some women prefer a slightly earlier time to celebrate and enjoy hosting a brunch. Others loved hosting a 'happy hour' shower with plenty of baby-themed mocktails at sunset.

What does a host do at a baby shower? ›

As host, you'll be busy keeping an eye on the food and mingling with guests. Assign the gift-list job beforehand to a friend or family member of the mom-to-be. They'll jump into action when the time comes, and you'll remain free to be an “I've got everything handled” party host.

How much should you spend on a baby shower gift 2022? ›

The average baby shower gift spend amount typically ranges from $25 to $200. The range in the average is explained by different closeness levels to the mother-to-be.

Should I have a seating chart at a baby shower? ›

OUR TOP TIP: If hosting a baby shower at a venue, pull together a quick seating plan/ name tags, so everyone knows where to sit. Arrange for the mum to be at the head of the table or in-between tables (if there is more than one table) , so everyone can see and easily speak to the guest of honour.

Who is the guest of honor at a baby shower? ›

The Guest of Honor: who do you honor on a baby shower invite? It may or may not seem obvious, but the mom-to-be or the parents-to-be are the guests of honors at baby showers. If the baby shower is more traditional where only women are invited then the guest of honor will be the mom-to-be.

What should I serve at a 2pm baby shower? ›

Food to Serve for an Afternoon Baby Shower
  • Light Snacks. Cheese and crackers platter. Light snacks should include a variety of foods that are easy for guests to consume. ...
  • Heavy Snacks or Light Meals. Sandwich platter. ...
  • Beverages. Iced tea. ...
  • Dessert. Cupcakes.

Do you put hosts on baby shower invite? ›

To include on the invitation: the name of the expectant mother or parents, the host's contact information and address, RSVP information, reply-by date if necessary for party planning, and, if revealed, the baby's gender.

What is a sprinkle baby shower? ›

What is a baby sprinkle or a baby sprinkle shower? A baby sprinkle is a type of baby shower to celebrate a family's second child. Instead of a traditional shower, the gifts are often diapers, wipes and a few outfits since many families who are expecting their second child already have a lot of the gear they'll need.

What do you do first at a baby shower? ›

Open Gifts

First, you can have guests send their gifts to the expectant mom ahead of time. Then, during the shower, she'll open all the goodies for everyone to see.

How far in advance should you plan a baby shower? ›

When should you plan a baby shower? Baby showers are typically held four to six weeks before the baby's due date—late enough that the pregnancy is well along, but likely early enough to avoid the baby arriving beforehand and disrupting the party plans.

How many items should you have at a baby shower? ›

It is okay to start creating your baby registry as soon as you find out you're pregnant, and add items that you find necessary. Remember to aim for approximately 100-120 items on your registry.

Do moms give a baby shower speech? ›

It is also standard for the mom-to-be, dad-to-be, hostess, and grandparents to give brief speeches and share their sentiments towards the end of the baby shower.

What is the most popular baby shower theme? ›

Nursery rhymes are a classic go-to for baby shower themes, and expecting parents are all about this one lately. Moons and stars with white, gold and even touches of blue make for a serene, sophisticated look.

How many games should be played at a baby shower? ›

Usually, two to four games are enough for a baby shower—especially if you have a lot of guests. Plus, you need to save time for eating and opening gifts.

Do you serve alcohol at a baby shower? ›

It's not uncommon for light alcoholic beverages to be served at a baby shower. After all, often guests at a baby shower may be meeting one another for the first time, and a little alcohol can help people open up. But a baby shower drink is not a reason to over-indulge.

What is the best day for a baby shower? ›

As for when during the week, weekends are generally the way to go when it comes to the best time of the week to have a baby shower, and daytime showers starting from 11 AM to 2 PM are the most common.

How many people do you invite to a baby shower? ›

Traditionally, baby showers are intimate events, with the average number of attendees being about 20 and definitely fewer than 50. After you figure out who you want to invite, you'll have a baseline guest list.


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